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Specifications Writer

September 02, 2022

Our Toronto office is seeking a Specifications Writer to join our team to prepare project manuals for a variety of complex architectural project types.

Responsibilities include, but are not limited to:

  • Preparing technical documents (specifications and other contract documents) for incorporation into Project Manuals for a wide range of highly complex building project types (commercial mixed-use, health care, public/civic etc.)
  • Interpreting architectural, related engineering and other related contract documents (drawings, specifications, reports) and assist the Project Manager in locating information particular to the project in the contract documents
  • Overseeing the preparation of Project Manuals with the Project team
  • Providing quality control review of contract documents prepared by internal and external source specifications.
  • Training of Junior and Intermediate level specification writers
  • Educating staff on issues related to specifications, keynoting, technical material information, Project Manuals and assisting with educational bulletins about new product materials and new technology for staff members
  • Collaborating with Project Managers, Team Leads, Architects, Engineers and Designers
  • Completing tasks in line with deadlines
  • Assisting in the ongoing development of office master specifications
  • Coordinating the scheduling and production of Project Manuals with teams for creation of on time deliverables
  • Collaborating with project teams, specification team members, document control and IT staff to ensure smooth information transfer and precise document development
  • Technical research of new building technology methods and materials
  • Acting as a resource for technical questions, technical detail review, submittal review and material and product selections
  • Maintaining technical documents (codes, standards, technical literature)
  • Maintaining information databases

Qualifications for this position include:

  • 10+ years in architectural profession with minimum 5+ years of North America experiences
  • 5+ years of dedicated specification writing for various building types
  • Bachelors degree in Architecture, or Diploma in Architectural Technology
  • Good communication and organization skills

Preferred Qualifications:

  • Registered Specification Writer (RSW) or Certified Specification Practitioner (CSP)
  • Active member of Construction Specifications Canada (CSC)
  • Certified Construction Specifier (CCS)
  • Active member of Construction Specifications Institute (CSI)


  • Mandatory: Advanced level Microsoft office
  • Autocad/Revit an asset