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Document Controller

October 07, 2022

Adamson Associates Architects is a leading firm renowned for its long tradition of design excellence and technical expertise. Specializing in the role of Executive Architect/Architect of Record, we are engaged by top international design firms to assist them in planning, design and delivery of complex, large-scale projects around the globe. We are proud to work with the world’s most recognized design architects to help deliver projects that are true to their vision.

We are currently looking for motivated and hardworking individuals to join one of our project teams. Reporting to the Project Manager, you will be responsible for various administrative tasks that surround the transfer, recording, storage, retention and filing of project documents.

While those with previous experience are preferred, this could also be a great entry-level opportunity for those with an interest in document control.

About You

  • You have a strong knowledge of Google Workspace (Gmail, Docs, Sheets, Slides) and Microsoft Office, as well the capacity to quickly learn new software
  • Self-motivated, highly organized, capable of working with minimal supervision, able and available to meet deadlines
  • Adaptable to changing expectations and processes
  • Strong attention to detail, excellent written and verbal communication skills
  • Previous experience in document control, records management or working in an office setting at an administrative level

Specific Responsibilities

  • Providing support on RFPs and associated tasks as assigned
  • Setting up both remote and in-person meetings, including all invitations, agendas, preparations and follow-ups
  • Attending Design meetings and documenting relevant information as specified by the Project Manager (i.e. meeting minutes, presentation slides)
  • Preparing and tracking various reports as determined by the team
  • Issuing/receiving process for 2D, 3D files and documents
  • Issuing electronic documents and files that have been prepared by the project teams via FTP and or cloud based electronic document management sites
  • Printing digital submissions, final quality control, organizing and maintaining up to date electronic file folders and printed document sets
  • Coordination of Construction Documents (drawings and specifications) while providing quality check in accordance to project protocol
  • Preparing and checking titles and issue lists (drawing and specification lists)
  • Maintaining current drawing and specification sets (hard copies and digital files)
  • Organizing the printing of issued documents including consultants’ documents in accordance with the projects protocol
  • Using Bluebeam Revu/Bluebeam Studio for review and collaboration of Submittals and RFIs
  • Tracking of Submittal and RFIs review both internally and externally
  • Other tasks as assigned by the Project Manager.


To apply, please submit your CV via the link below.